Please read through our booking information and policies listed below. Once you place a booking with us we assume that you have read and accept all the terms and conditions described on this website. When you are ready to place a booking, please contact us via email at email@example.com.
Self-Guided Note: Any groups wishing to book as self-guided will need to be fully responsible for their own safety and that of all group members. The group should have current and adequate training in using rescue equipment and conducting backcountry and avalanche rescues, in snow stability analysis, first aid training, and backcountry travel & route finding skills.
All reservations are taken on a first-come, first-served basis. The booking is considered secure once the full deposit is received. Reservations can be made by contacting us by email. Those placing a booking with us will be asked to provide their preference of dates, services desired (i.e. Self-Guided/Self-Catered, Self-Guided/Catered or Guided & Catered), and group organizer contact information.
See Trip Insurance below for details about purchasing insurance. Please note that if any payments are overdue we reserve the right to cancel your reservation (without refund) and rebook the space. Please consider booking a year or two in advance as we book up quickly.
Season of Operation
Our operating season is December through to April. During this period we offer one-week (7 days/7 nights) trips. All trips start and end on Saturdays.
A Guided/Catered booking includes space for 12 guests, 1 cook, 2 guides and 1 custodian. Groups are required to book a minimum of 12 guests. For our mixed group weeks we reserve the right to book individual guests. To have exclusive use of the lodge you are required to book and pay for 12 spots. The staff will stay in a separate building.
A Self-guided/Self-catered booking includes space for 12 guests. Groups are required to book the entire lodge. The lodge can comfortably accommodate up to 15 guests but there is an extra charge as we need an extra flight beyond 12 guests (contact us for pricing). There will be one or two custodians and they will stay in a separate staff building.
A Self-Guided/Catered booking includes space for 12 guests, 1 cook and 1-2 custodians. Groups are required to book the entire lodge. The staff will stay in a separate building.
2020 Season Rates
Our 2020 season rates are provided in the following table. Rates will normally be updated by January 1st each year and will generally be good for a one-year term. We reserve the right to change our rates at any time. All rates are given in Canadian funds.
2020 Season Rates in $CAD
Type of Service Per 1 Person Per 12 People
Guided/Catered $2,775 $33,300
Self-Guided/Catered $2,350 $28,200
Self-Guided/ $1,775 $21,300
*Prices are subject to an additional 5% tax on the total cost as well as an accommodation tax.
**Costs are quoted per week
Payments Required for Booking
Reservations require two payments. The first payment is a deposit equal to $5000 per group (or $500 for an individual booking if it is a week that allows for individual bookings). Your space will not be reserved until this deposit is received. The second payment is a final payment of the full trip cost and it is due October 1st prior to your trip. All prices are in Canadian funds.
Please note that both payments are non-refundable. If bookings are transferred to another party, the new party/individual must first be approved by Powder Creek Lodge. If approved, an administration fee of $150 per person for individual bookings or $500 for group bookings will be applied for the transfer. See Forms of Payment section below regarding details about how to make payments.
Payments for Future Seasons
We frequently receive bookings more than one season in advance.
Reservations for future seasons (2021 and beyond) require three payments. The first payment is a deposit of $1000 ($500 for individual bookings). The week is not considered to be reserved until this payment is received. A second payment of $4000 will be due by January 31st of the season prior to the trip. The final payment of the full trip cost is due the October 1st prior to your trip. All prices are in Canadian funds.
Please note that all payments are non-refundable.
Note that the rate charged will be for the year the trip is actually taking place in, not the rate for the year that the trip was booked. Rates for the upcoming season will be posted by January 1st each year. Our annual rate increase is normally less than 10%. Our rates may be adjusted due to changes in our operating costs (eg helicopter costs). If we raise our per-person rates by more than 10% of the previous year, groups will be offered a full refund of their deposit (less an administration fee) if they cancel their booking, in writing, within 30 days of receiving notice from us.
Forms of Payment
· Canadian cheque
· Canadian bank draft
· Canadian email money transfer (EMT)
· US cheque
· Visa/Mastercard (4.5% charge applies to credit card payments)
A service charge of $50 will be charged for any dishonoured cheques.
Gratuities are not included in our rates and are entirely at guest's discretion. Any gratuities offered will be gratefully accepted and shared equally among all the staff that attended your stay.
Emergency evacuation from our remote mountain terrain is extremely expensive!
We strongly recommend you consider purchasing Trip Cancellation and Hospital/Medical Evacuation Insurance (especially our foreign guests) when you book a trip with us (see our Cancellation and Evacuation policies). If you don't already have an insurance company you normally deal with, we recommend contacting Lifestyle Financial Services at 250.542.8577, or by email at firstname.lastname@example.org. You may also fill out their online form at www.lifestylefinancial.ca/index.php/travelinsurance/blbca. This company has been endorsed by our lodge owners association and offers comprehensive trip insurance packages.
For Hospital/Medical Evacuation insurance, any non-Canadian guests should review their personal insurance policy to ensure air evacuation/ambulance is included as they will not receive coverage here in Canada (see Evacuation and Medical Insurance below).
Helicopter Transport Costs
In order to ensure the best possible guest safety and make trip planning easy and economical for our guests, we deal with a single local helicopter transport company (High Terrain Helicopters in Nelson, BC). The helicopter company charges us a fixed rate to transport guests, and we in turn pass that charge on to guests as part of the trip package price. This fixed rate is based on the helicopter being full and costs being shared by both incoming and outgoing guests (‘dovetailing'). It is also based on all flights occurring consecutively. If guests create circumstances where dovetailing and consecutive flights do not occur there will be an additional helicopter charge to guests. Some of the circumstances where extra charges apply are where clients are late for flights, or clients insist on being flown even if it means all flights cannot be done consecutively (eg. poor weather where only one flight can be completed). These extra charges will be at the discretion of the helicopter company and will vary with the circumstances.
We can sometimes arrange extra flights as necessary if a group wishes to surpass their weight limit. This depends entirely on availability of a machine and the weather. Please contact us for details.
Poor Weather Policy
Powder Creek Lodge is a remote, alpine, helicopter-access lodge. As such, the weather dictates whether we can fly in and out. It is not uncommon for flights to be delayed by several hours and occasionally even a day or more. If this occurs, there will be no additional charges for guests staying at the lodge that are delayed flying out, but guests delayed on their flights into the lodge are responsible for all expenses due to the delay. No refunds or ski credits will be given for delays or trip cancellations due to bad weather. We highly recommend that guests keep potential delays in mind when making travel plans and purchase travel insurance and trip cancellation insurance for all modes of travel when planning their trip.
For 2020/2021 trips only please click here to view our COVID-19 Cancellation Policy.
All trip payments are non-refundable. This includes, but is not limited to, inability to enter the country, travel complications, sickness/injury/family illness and poor weather or snow conditions. We strongly recommend you purchase trip cancellation insurance when you place a booking with us.
Evacuation & Medical Insurance
In the event of an accident where evacuation is necessary, payment of any rescue or evacuation costs will be the sole responsibility of the injured party. As any evacuations will be made by helicopter, the costs can be considerable. We strongly recommend that you consider purchasing Hospitalization and Medical Evacuation insurance (including air evacuation) for your trip (see Trip Insurance). Any non-Canadian guests should review their personal health insurance plan to ensure air evacuation/ambulance is included as you will not receive coverage here in Canada (Canadians are also not covered for this).
Waiver of Liability Requirement
All guests at Powder Creek Lodge are required to sign a waiver of liability. Please note that the waiver cannot be altered/changed/modified in any way and under no special circumstances. Please review the waiver at home to be sure you are comfortable with it. If you are not willing to sign it in its present form, you will not be allowed on the helicopter and your trip will be cancelled without refund. The waiver will be signed at the hangar/staging area before you board the helicopter. Please review these ahead of time but you will not need to sign until the day of your flight as your signature must be witnessed by a Powder Creek staff member.
Click to view our waiver.
Please note that we do not accept minors under the age of 19.
Special Food Considerations
For catered weeks special diets may be subject to an additional fee. Please contact us for prices.